PARKING, TRANSPORT and NUMBERS OF VISITORS ON SITE

• Please car-share if at all possible. Do not come with a wider family apart from the player and preferably one parent, or ideally, the team manager and the team. We will be overwhelmed if extra family members attend.
• On arrival, please park as guided by marshals and be aware that we still have boarders and other activities on site. It is essential that certain areas remain clear for vehicle access. Please respect all signage
• Team bases (in classrooms) will be allocated and you will be helped to locate those on arrival.

IN THE EVENT OF AN EMERGENCY

If the fire alarm sounds, visitors will be asked to use the nearest exit and to assemble in front of the netball courts.

• Team managers will be expected to account for all players should we have to evacuate the building
• We will have a first aider on site during the tournament

THE PLAYING HALL

• Team managers and players only in the tournament hall. It is essential that parents who are not team managers do not enter the hall.  Once again, we risk being overwhelmed by numbers if this rule is not obeyed. Please stress to parents that they are not to enter the hall but can view play from the viewing gallery on the 1st floor.
• Team managers to wear wrist bands please. Team managers, please make yourselves known on arrival to officials in the tournament hall and you will be given a wrist band to wear throughout the day. Wristbands can be interchanged and jobs shared. Only one team manager per team in the hall at any one time please.
• To help the day run smoothly, it is ESSENTIAL that team managers hand in the results of the match ACCURATELY to the arbiters as soon as the match finishes.  This is probably the most important point in this letter. The arbiters cannot be responsible for inaccurate results. They will follow the result slip as handed in.
• Scoresheets will be available, but no pens. Please bring these with you.
• Lunch will be available for team managers and players in the school dining room from 130pm -230pm. Please no additional parents or others accompanying the children. The catering staff are cooking a presribed number of lunches and we do not want to run out of food.
• For other visitors, the Forum café on the 1st floor of Anniversary Halls will open between 9:30am -2:30 pm and local shops including two small supermarkets and a café called ‘The Nest ‘, will be open in the village.
• It is recommended that no mobile phones should be taken into the tournament hall. If a phone goes off during the game, whether from a player or team manager, that school will forfeit the match 3-0. This rule will be strictly applied. Teenage girls, take note.
• Regarding illegal moves ,we are usually lenient. Therefore, the second illegal move in an U19 game by the same player will result in a loss. In an U11 game the third illegal move will lose.
• Wifi Code for the day: Bishop2025
• Door code (bases) for the day: 3578

We ask that you leave all areas as you found them on arrival ready for the school day on Monday.
Please can last year’s winners return the commemorative chess sets.

Best Regards, Andrew Martin (Organiser)