(Note – because of the length of the agenda the meeting started on 13/11/2012 and was adjourned. It continued on 20/11/2012)
The following directors and officers attended: Roger Edwards, Mike Gunn, Chris Mattos, Alex Holowczak, Phil Ehr (13/11/2012 only), Sean Hewitt, Nigel Short, John Philpott (part only) and Chris Majer. Lara Barnes was present for the item on the British Championships.
The following appointments were made:
Director of International Chess – David Openshaw
Grading Website Officer – Jon Griffith
Personnel Committee Member – Debbie Taylor
Junior Ratings Officer – FA Neville Belinfante
Manager of Coaches – David Levens
Manager, Qualified Coaches Implementation – David Eustace
Manager, Certificate of Merit – John Upham
Manager of School Chess – IM Andrew Martin
The budget and membership requirements for the British Championships were discussed. It was agreed that for this year there would be no playoff or tiebreak to determine the British Champion – if more than one player finishes on the highest score the title will be shared.
The 2011/2012 accounts are close to completion. A system of management accounts is being introduced so that all Directors will be better informed about ECF finances in the future.
It was agreed that ECF EGM scheduled for January or February 2013 will now not take place. Instead a BCF EGM is to be held with the purpose of extending the BCF Permanent Invested Fund Trust (a separate statement will be issued to give the reasons for this decision).
The Board considered a report on the duties carried out and expenses claimed by our ex-President CJ de Mooi in Istanbul. In summary the Board agreed that CJ did not carry out all the duties that it would have expected him to. Further it disagreed with the decision of the previous Board in paying all the expenses he had claimed but could see no prospect of recovering any monies now (a more detailed statement will be issued on this decision.)
The Board agreed that in future a charge of £50 (including VAT) would be made to organisations who wish to advertise their events in the ECF calendar if they were not to be graded. No charge would be made in respect of events that are graded.
The Board agreed that the full minutes of Board meetings which had been placed on the website in error (and then removed) should be reinstated. In future we would publish full minutes and if the minutes contained items of a sensitive personal or commercial nature the relevant passages would be redacted.
Because of the continuing vacancies for Chief Executive and Director of Membership and Marketing, Mike Gunn would continue to cover the duties of the former post and Sean Hewitt would cover the duties of the latter.